The position manages a wide variety of administrative functions which include: calendar management, meeting logistics, managing agendas, meeting minutes and action registers, proofing, formatting and distributing correspondence, reports and presentations, managing records, processing expense claims, managing intranet and SharePoint updates, drafting and updating process maps, and related office administration functions.
As an Administrative Assistant to the Director, Shared Services, your accountabilities will include:
- Logistics: Coordinating meeting planners and materials, and managing appointments and communications for the office of the Director.
- Meeting Support: Attending meetings, taking minutes, tracking actions and decisions, and coordinating facilities and catering for on-site and off-site meetings and events.
- Document Management: Establishing paper and electronic records management and administrative processes, templates and related document management structures, formatting and proof-reading documents and correspondences, and maintaining distribution lists.
- Reporting: Compiling, finalizing, and posting regular business reports by compiling information from various groups and/or running reports from organizational reporting systems (i.e. Oracle, ESS).
- Travel: Coordinating logistics for travel, tracking mileage and completing expense claims, and administering all travel and training requests for the department.
- Financial: Processing purchase orders and invoices and reconciling credit card expenses for the Shared Services senior leadership team.
- Office Support: Ordering materials and supplies, coordinating office moves and new hires, completing technology requests, and any other administrative support required.
The successful candidate will possess the following qualifications:
- Completion of an appropriate certification program from an accredited post-secondary business school.
- Significant senior administrative experience required, specifically in general administrative support and coordination for senior leaders, calendar management and meeting logistics, document and records management, and working in software systems.
- Exceptional computer skills with proficiency in the Microsoft Office Suite, Visio, SharePoint and ERP systems.
- Demonstrated ability to draft various correspondence and documents and ensure they are accurate and error-free.
- Fast and accurate keyboarding skills are required along with the ability to create professional error-free documents.
- Experience in process improvement, intranet development, and the set up and management of administrative systems is required.
- Excellent written and verbal communication skills.
As our best candidate, you must be highly organized with a knack for managing multiple conflicting priorities to meet tight deadlines. You are able to develop systems to organize workflow, assure quality, and provide timely administrative services. You are often known for your keen attention to detail and ability to ensure that even the smallest details are not overlooked. Above all, you have the ability to deliver high quality results consistently.
Additional Details
Jurisdiction: CSU52; Class: A2
Wage: $25.77 - $30.73 per hour
Hours of work: 8 hours per day, 40 hours per week
Commencing with your first day of employment as a permanent EPCOR employee you will enjoy a variety of benefits, such as:
- Competitive salary
- Annual incentive (bonus) pay program
- Paid vacation
- Flexible benefits plan
- Five paid personal days off each year
- Access to internal and external career development programs
- Financial support for personal development
- EPCOR Savings Plan with company matched contributions
- Pension Plan
- Financial support for employee wellness
- Career opportunities in a wide variety of disciplines and operational areas
- Financial support for charitable organizations that employees contribute to
Please note the following information:
- A requirement of working for EPCOR is that you are at least 18 years of age and legally entitled to work in Canada. (A copy of a valid work permit may be required.)
- If you are considered for the position, clearance on all applicable background checks (which may include criminal, identity, educational, and/or credit) and professional reference checks is required. Some EPCOR positions require an enhanced level of background assessment, which is dictated by law. These positions require advanced criminal record checks that must also be conducted from time to time after commencement of employment.
- A technical/practical assessment may be administered during the selection process and this exercise will be used as a part of the selection criterion.
- To meet the physical demands required of some positions, candidates must be in good physical condition and willing to work in all weather conditions. Clearance on pre-placement medical and drug and alcohol testing may be required.
EPCOR Energy Alberta Inc.
10065 Jasper Ave
Edmonton
Alberta Canada
www.epcor.ca
How to Apply
Thank you for your interest in a career with EPCOR. Due to the large volume of applications, only candidates selected for interviews will be contacted.
EPCOR is an Equal Opportunity Employer. Positions are filled by means of open competition where the selection is based on job-related skills, training, experience, suitability and, where appropriate, seniority.
EPCOR only accepts resumes via on-line application at www.epcor.com/careers. If you choose to submit your resume by any other means, we cannot guarantee that your application will be considered.
