The Dow Chemical Company has an immediate opening for an Administrative Assistant located in Indianapolis, IN. The purpose of this job is to provide administrative and office professional support to the North American Hub Leader in the Facilities Services & Real Estate department as well as others in the group.
The ideal candidate will be comfortable with a fast-paced, ever-changing environment and interfacing with multiple businesses, functions, and geographies as well as a wide range of staff including: direct staff, executives, new hires, international contacts, marketing, sales, and business services staff as well as periodic customer interaction.
Key roles include:
- Provide administrative assistance as directed by manager anticipating needs and taking appropriate action to effectively manage daily responsibilities (e.g. calendar, admin, and travel support for both domestic and international).
- Participate as an active team member, working both independently and in cooperation with other team members to complete projects and assignments in a timely manner.
- Work independently to produce quality results.
- Assist with planning of regional meetings (e.g. including teleconferencing, and videoconferencing involving on-site and off-site events. Also assist with agenda preparation, meeting minutes, and conference room set-up).
- Request purchase orders; manage supplies, FedEx shipping, work orders, file share management, and time exception reporting.
- Serve as a work group contact for printers and computers.
- Calendar management for one or more individuals.
- Presentation creation and modification via PowerPoint and Excel.
- Maintain team calendars (holiday, vacation, etc.).
- Conference room scheduling.
- Process expense reports, invoices and work with accounts payable to ensure invoices are paid in a timely manner.
- Perform general administrative tasks including mail, records and file maintenance, travel coordination, procurement of office supplies.
- Overcome obstacles in order to complete projects and effectively and efficiently address needs as required.
- Prepare routine reports utilizing various software packages including gathering and recording the data.
- This person will have access to sensitive and confidential information and must be able to keep such information confidential.
- Work is primarily identified and managed independently, taking initiative and responsibility for most administrative needs and opportunities.
Qualifications
Required Qualifications:
- Minimum 5 years of previous experience in an administrative role.
- This position requires the ability to build strong working relationships with diverse groups.
- The job duties are diverse and require quick, accurate and consistent decision making.
- Able to communicate and relate well with those internal and external to the company.
- Strong verbal and written communication skills are needed.
- Able to handle multiple priorities from multiple sources.
- Must be an organized self-starter exhibiting good judgment and the flexibility to adapt to priority changes and demands.
- Must be able to apply software applications to respond to requests with attention to detail and accuracy.
- Proficiency in Microsoft applications, such as Excel, Word, PowerPoint and Outlook, is required as well as Sharepoint applications and sites.
- A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.
Education:
- Associate's degree and/or 4+ years military experience is required.
DowDuPont (NYSE: DWDP) is a holding company comprised of The Dow Chemical Company and DuPont with the intent to form strong, independent, publicly traded companies in agriculture, materials science and specialty products sectors that will lead their respective industries through productive, science-based innovation to meet the needs of customers and help solve global challenges. For more information, please visit us at www.dow-dupont.com. The positions represented by this job posting are aligned to one of the three divisions, Agriculture, Materials Science or Specialty Products, which are expected to separate from DowDuPont into stand-alone public companies in late 2018 or early 2019. Information on the division alignment will be provided during the recruitment process.
Dow Offers:
- Competitive salaries and comprehensive benefits
- An annual variable pay program that rewards team and individual performance while sharing success across the company
- Employee stock ownership - and the commitment to long-term success that it brings
- On-going learning opportunities within a diverse, inclusive and rewarding work environment
- Career experiences that can span different Dow businesses and functions with opportunities for personal and professional growth
- The chance to work within a global company and interact with colleagues from around the world
- Opportunities that spark your imagination and ignite your passion to help others
- Dow is an Equal Employment Opportunity Employer
As part of our dedication to the diversity of our workforce, Dow is committed to Equal Employment Opportunity without regard for race, color, national origin, ethnicity, gender, protected veteran status, disability, sexual orientation, gender identity, or religion. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at www.dow.com/en-us/contact-us, you may call us at 1+800-523-3945 and select Option 1, or send a facsimile request to 1+989-636-3674.\
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Dow Electrical & Telecommunications
2211 H. H. Dow Way / Global Dow Centre
Midland
Michigan United States
www.dow.com
