Overview
This position provides basic processing of supplier and employee payment requests in a timely manner according to corporate policies and procedures, and purchasing agreements. The position is considered an entry-level or developmental position to offer upward mobility for administrative personnel. The incumbent will develop through accomplishment of assigned duties by working with the other procurement professionals to gain an increased knowledge of the Company and accounts payable responsibilities. Acquired expertise and skills should provide incumbent advancement.
Responsibilities
Position may be filled at the Sourcing Assistant I, II, or Senior level based on the successful candidate's background, education, and experience. Additional responsibilities may be included for higher levels of the Sourcing Assistant role.
- Basic Responsibilities
- Processes invoices including receipt, coding, system entry, and payment in a timely manner.
- Manage the integrity of the Oracle vendor master to include ensuring that only legitimate, approved vendors are added.
- Change supplier information.
- Manage and perform all duties associated with supplier certification.
- Provide back up to the departmental administrative assistant and other sourcing leaders.
- Assist sourcing leaders in procurement activities.
- Maintain the department contract and supplier files.
- Assist in the scanning of contract and related document. Perform quality check on the document submitted to scanning. Manage the Oracle's buyer's pool, to include processing approved requisitions in a timely manner, create purchase orders and certify suppliers.
- Respond to inquiries from vendors, internal customers and support groups.
- Process invoices for payment, with assistance from others, within department guidelines while maximizing cash flow. (Power Generation and Project Engineering and Storm Restoration efforts only)
- Works closely with procurement professionals, suppliers, and internal customers to resolve situations and provide needed information on a timely basis.
- Research inquiries regarding invoices and payment status.
- Performs routine typing, document handling, filing, and copying in support of plant procurement professionals and other internal customers.
- All other duties and projects as assigned.
Qualifications
Position may be filled at the Sourcing Assistant I, II, or Senior level based on the successful candidate's background, education, and experience.
- Basic Qualifications
- Senior Level
- High School Diploma or equivalent.
- Minimum of five years of utility, supply chain, or relevant experience.
- Requires high level proficiency in grammar and spelling, perform mathematic calculations, ability to type and operate general office equipment.
- Requires good written and oral communication and interpersonal skills.
- Requires capability of working responsibly with confidential information.
- Should possess organizational skills and attention to detail.
- Proficiency with PC and automated procurement systems (Oracle) and Microsoft Office suite of software products is required (Outlook, Word, Excel, and PowerPoint).
- Working knowledge of Oracle is required.
- Working knowledge of Maximo, TRAC, Kofax, Avetta, DocuSign and EGOR.
- Requires knowledge of own assignments and others in the department as well as that of the company structure and operations.
- Requires knowledge and understanding of basic procurement and contracting fundamentals.
- Requires an understanding of departmental goals and activities.
- Level II
- High School Diploma or equivalent.
- Minimum of three years of utility, supply chain, or relevant experience..
- Requires intermediate level proficiency in grammar and spelling, perform mathematic calculations, ability to type and operate general office equipment.
- Requires good written and oral communication and interpersonal skills.
- Requires capability of working responsibly with confidential information.
- Should possess organizational skills and attention to detail.
- Proficiency with PC and Microsoft Office suite of software products is required (Outlook, Word, Excel, and PowerPoint).
- Knowledge of Oracle required.
- Level I
- High School Diploma or equivalent
- Requires proficiency in grammar and spelling, perform arithmetic calculations, ability to type and operate general office equipment.
- Requires good written and oral communication and interpersonal skills.
- Should possess organizational skills and attention to details.
- Senior Level
PPL Corporation
Two N Ninth St
Allentown
Pennsylvania United States
www.pplweb.com
